NIH-funded investigators must now submit final, peer-reviewed manuscripts to PubMed Central when the manuscript is accepted for publication.
The NIH Public Access Policy implements Division G, Title II, Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008) which states:
SEC. 218. The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine's PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.
The policy is available at http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.htmlPolicy Impact
The intent of the NIH Public Access Policy is to ensure that the public has access to the published results of NIH-funded research.
The Public Access Policy requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central (http://www.pubmedcentral.nih.gov/). PubMed Central (PMC) is the U.S. National Institutes of Health (NIH) free digital archive of biomedical and life sciences journal literature.
applies to any manuscript that:
1 "Directly" funded means costs that can be specifically identified with a particular project or activity. See NIH Grants Policy Statement, Rev. 12/2003.
In addition, beginning May 25, 2008, anyone submitting an application, proposal or progress report to the NIH must include the PMC or NIH Manuscript Submission reference number when citing applicable articles that arise from their NIH funded research.Who is Responsible for Compliance?
Institutions and Principal Investigators (PI) must comply with the policy. The PI of the grant is responsible regardless of whether or not they authored or co-authored a publication that falls under the policy.How to Comply
If a publication meets the above requirements, it must be submitted to PubMed Central. A PubMed Central reference number will be created during this process. This number must be used in the future when citing the publication.
Steps in the process are below.
If the journal is on the NIH Journal List, no action is required by the investigator.
If the journal is not on the NIH Journal List, NIH funded investigators should follow these steps:
Step 1: Address copyright and retain the right to comply
When submitting to a journal not on the NIH Journal List, authors must retain the right to comply with the NIH policy in order to be compliant with copyright law.
NIH recommends that "authors should avoid signing any agreements with publishers that do not allow the author to comply with the NIH Public Access Policy."
Check the publisher website for the following documents to determine the right to comply.
Alternately contact the publisher or editor regarding policies for NIH-funded authors.
See the NIH FAQ for details.
Step 2: Submit to PMC
There are three submission options:
NIHMS Tutorials on Submission to PubMed Central
Third Party Submitter Checklist
Step 3: Approve the submission
The submission must be approved by responding to emails from the NIH Manuscript Submission System (NIHMS). Approval involves verification and a final review before PMC posting. Note: If there is not an eRA Commons account for the PI, PIs will be prompted by NIHMS to create an account.
The PI will receive two emails from NIHMS:
The PI will receive one email from NIHMS:
NIH applications, proposals and
progress reports must include the PubMed Central reference number (PMCID) when
citing an article that falls under the policy.
If the PMICID reference number is
not available, use the NIHMS ID reference number. If the PMCID or the
NIHMS ID reference numbers are not available, cite as "PMCID pending."